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CCC Wanchai Church Kei To Primary School

Revised in May 2025

Parent-Teacher Association Constitution

Chapter 1 General Provisions

  1. Name: The Parent-Teacher Association of CCC Wanchai Church Kei To Primary School (hereinafter referred to as ‘the Association’).
  2. Registered Address: 45 Tung Kun Street, Yau Ma Tei, Kowloon, Hong Kong.
  3. Objectives:
  4. To strengthen the link between the school and families, to foster friendly relations among parents, teachers and parents, so as to enhance educational effectiveness.
  5. To join hands in promoting and improving the welfare of students of the school.
  6. To advance the school in becoming a well-established Christian school.

Chapter 2 Membership

  1. Categories of Membership:
  2. Parent Members:
  3. Any parent or legal guardian of a student currently studying at CCC Wanchai Church Kei To Primary School may apply for membership. Only one representative from each family may join. Those who do not wish to participate shall notify the Association in writing.
  4. Teacher Members:
  5. The Principal and all serving teachers of CCC Wanchai Church Kei To Primary School shall be ex-officio members.
  6. A teacher of the school who is also the parent of a student of the school shall remain as teacher members.

(2) Rights of Members:

  1. All Parent Members and Teacher Members of the Association shall be entitled to elect, to be elected, to propose motions, to vote and to participate in all activities organized by the Association.

(3) Obligations of Members:

  1. To comply with the Constitution of the Association and to accept the resolutions of its meetings.
  2. To pay the membership fee.

Chapter 3 Membership Fees

  1. The membership fee for the first year is HK$35. The amount of membership fees for subsequent years shall be determined by the General Meeting.
  2. Membership fees shall be paid within 15 days after admission and thereafter once every academic year.
  3. Any member who resigns mid-term shall not be entitled to a refund of any fees already paid.
  4. Teacher members are exempt from paying membership fees.

Chapter 4 Organization

  1. The Association is an activity organization of CCC Wanchai Church Kei To Primary School.
  2. General Meeting (see Chapter 5)
  3. Standing Committee (see Chapter 6)
  4. Special Committee – The Standing Committee may form a Special Committee to handle special association affairs when necessary

Chapter 5 General Meeting

  1. The General Meeting shall be the highest authority of the Association. Its functions and powers are as follows:
  2. To enact, amend, revise and repeal the Constitution of the Association.
  3. To determine the policies and plans of the Association.
  4. To elect and remove members of the Standing Committee of the Association by secret ballot.
  5. To review the work report and financial statement of the Standing Committee and to confirm or reject its resolutions.
  6. During the recess of the General Meeting, the Standing Committee shall handle all affairs of the Association.
  7. The General Meeting shall be held at least once a year. Written notice of the meeting shall be given to all members fourteen days before the meeting. The relevant agenda shall be sent to all members one week in advance.
  8. The quorum of the General Meeting shall be one-fifth of all members. A resolution shall be valid only if it is approved by more than half of the members present. In the event of a tie, the Chairman shall cast the deciding vote.
  9. If a quorum is still not present thirty minutes after the scheduled time of the meeting, the meeting shall be rescheduled. All members shall be notified of the date of the next meeting within two weeks. If a quorum is still not present at the next meeting, the members present on that day shall constitute the quorum.
  10. If there are special matters, the Standing Committee considers it necessary or upon receipt of a written request signed by at least half of all members of the Association to discuss matters in line with the Association's objectives, the Chairman may convene a Special General Meeting within one month. The procedures and quorum for convening a Special General Meeting shall be the same as those for a General Meeting.
  11. If a member is unable to attend the General Meeting, the member shall be deemed to have waived the right to vote. No proxies shall be allowed at the meeting.
  12. The General Meeting shall only discuss and resolve on the agenda sent to members before the meeting. However, if more than half of the members present agree, motions not formally amended may also be discussed.
  13. If a member of the Standing Committee is to be removed from office, the resolution shall be valid only if it is passed and voted for by not less than two-thirds of the members present.

Chapter 6 Standing Committee

  1. The Standing Committee shall be the highest executive body of the Association. Its functions and powers are as follows:

A. To implement the resolutions of the General Meeting and the Special General Meeting.

B. To submit work and financial reports to the General Meeting.

C. To plan and promote all work of the Association and prepare its budget and final accounts.

D. To approve applications for membership.

E. To form sub-groups or invite individual members to carry out related activities.

F. To approve any donations to the Association.

  1. The Standing Committee shall be composed of twelve members: seven Parent Members elected by secret ballot on a one-person-one-vote basis and five Teacher Members appointed by the school. There shall also be four alternate members, including two parents and two teachers. The composition is as follows:

Adviser

: The serving Principal of the school shall be an ex-officio member to provide advice on all association affairs.

Chairman (1)

: To be held by a Parent Member. Responsible for convening and chairing the General Meeting and Standing Committee meetings, leading the implementation of the Association's affairs.

Vice-Chairmen (2)

: To be held by one Parent Member and one Teacher Member. Responsible for assisting the Chairman in implementing all affairs of the Association, keeping the membership register, and handling membership matters.

Treasurer (1)

: To be held by a Teacher Member. Responsible for managing all income and expenditure.

Accounts Officer (1)

: To be held by a Teacher Member. Responsible for keeping all records of income and expenditure, preparing the annual accounts for audit by the Standing Committee, submitting them to the General Meeting for approval.

Secretary (1)

: To be held by a Teacher Member. Responsible for handling all meeting minutes and correspondence, keeping the Association seal and important documents.

Recreation Officers (3)

: To be held by a Teacher Member. Responsible for managing all income and expenditure.

General Affairs Officer (1)

: One Parent Member. Responsible for all procurement matters of the Association and for handling matters not covered by the duties of other Standing Committee members.

Liaison Officers (2)

: Two Parent Members. Responsible for handling liaison with members.

(3) The posts of the Standing Committee shall be filled by mutual election among its members.

(4) The term of office of Standing Committee members and reserve members shall be one year. They may be re-elected and may serve consecutive terms, provided that no member shall hold the same post for more than three consecutive terms. All posts on the Standing Committee shall be honorary and shall not carry any remuneration.

(5) The Standing Committee shall meet at least twice a year. If the Chairman and Vice-Chairmen are absent at a meeting, the members present shall elect an interim Chairman to chair the meeting.

(6) A meeting of the Standing Committee shall require the attendance of more than half of its members. A resolution shall be valid only if it is approved by more than half of the members present.

(7) If the Chairman or a Vice-Chairman vacates office during the term, the members of the current term shall fill the vacancy by mutual election.

(8) If any member of the Standing Committee vacates office during the term, the vacancy shall be filled by the reserve members in order, thereafter by mutual election among the members.

Chapter 7 Finance

  1. The financial year of the Association shall commence on 1 /9 and end on 31/8 of the following year.
  2. The funds of the Association shall be used only for the regular activities of the Association and for purposes falling within the scope of the "Objectives" set out in item (3) of Chapter 1 of this Constitution. They shall not be used for any other purpose.
  3. The Standing Committee shall deposit all income of the Association in a bank selected by the General Meeting. All cheques and other financial documents shall be valid only if signed jointly by any two of the following: the Chairman, the Vice-Chairmen and the Treasurer.

(4) The Standing Committee shall not approve any expenditure exceeding the Association's available funds, provided that a balance of not less than HK$5,000 shall be maintained at the end of each financial year for the expenses of the next term.

(5) The petty cash held by the Treasurer shall not exceed HK$1,000.

(6) Apart from membership fees, any member may make voluntary donations to the Association for meaningful work.

(7) Members of the Association shall have the right to inspect the accounts of the Association at any time, provided that a written application is made to the Standing Committee in advance. Such inspection shall be carried out at a reasonable time and place.

(8) The Standing Committee shall keep detailed records of all income and expenditure of the Association, including changes in assets and liabilities. All accounts shall be settled before the end of the financial year. The Treasurer shall then prepare an audited balance sheet for inspection and record.

Chapter 8 Amendment and Dissolution

  1. If any part of this Constitution is found to be inadequate, it may be raised for discussion at the General Meeting. The Constitution may be amended upon approval by more than half of the members present and by the Societies Registration Section of the Police Licensing Office.
  2. If the Association is to be dissolved, a resolution must be passed at a General Meeting or Special General Meeting by a vote of more than two-thirds of all members. Any remaining assets of the Association shall be donated to CCC Wanchai Church Kei To Primary School.

Chapter 9 Supplementary Provisions

  1. Matters discussed and activities held by the Association shall not contravene the Education Ordinance, nor shall they affect the Principal's exercise of his or her authority.
  2. The Association shall not discuss personal matters or interfere with the school's administration.

(3) No member shall make any statement or carry out any activity in the name of the Association without its prior consent.

(4) Any donation to the Association shall be accepted only upon a resolution of the Standing Committee.

Chapter 10 Parent School Managers

(1) For details of the election of Parent Managers, please refer to the Education Bureau’s ‘Guidelines on the Election of Parent Managers’.

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